MSU First Year Council (FYC) is the unique representative body for McMaster first year students that serves to inform and speak for their distinctive needs and concerns. The council represents both current and future first year McMaster students, and ensures that their issues and interests are addressed by acting as a voice, and as a guiding body.
First Year Council Positions:
Chair — The primary spokesperson, liaison and advocate for the MSU First Year Council. This person will maintain relationships with other student/university organizations and oversee all FYC meetings. This person is responsible for reporting on the First Year Council to the SRA.
Vice-Chair (Internal) — acts as spokesperson for the organization and liaison between the First Year Council and the Residence Advisory Council. This individual will act as a primary lead on advocacy related to the living conditions and the students experience of first year students living on McMaster campus.
Vice-Chair (External) — acts as spokesperson for the organization and liaison between the First Year Council and the Faculty Society first year representatives. This individual will act as a primary lead on advocacy related to issues with respect to academic and off campus student experiences perspectives.
Vice-Chair (Events) —acts as a spokesperson for the organization and is the primary planner for events planned by the council. This Vice-Chair (Events) will work with MSU Spark, the MSU Maroons, MSU Campus Events and Residence Life to raise first year spirit within the school and improve the student experience at McMaster University.
Residence Chairs — will act as advocates for students in residence at McMaster University. They will be elected among their peers within their residence and will serve on a variety of Residence Life consultation committees. Further, residence chairs will be responsible for collecting feedback on the perspective of students in residence and running events within their particular building.
There are 13 positions available; one representative for each residence on campus as follows:
- Bates Chair
- Brandon Chair
- Edwards Chair
- Hedden Chair
- Les Prince Chair
- Mary E. Keyes Chair
- Matthews Chair
- McKay Chair
- Moulton Chair
- Peter George Chair
- Wallingford Chair
- Whidden Chair
- Woodstock Chair
A by-election has been called for the following Residence Chair seats:
Please reach out to Elections if you have any questions about the procedures. Find out more about First Year Council here
Proclamation: November 15, 2021
Nomination Period: November 15, 2021-November 19, 2021
All Candidates Meeting: November 19, 2021*
Campaigning Period: November 22-November 25, 2021
Polling Date: November 25, 2021
*This meeting is mandatory
The MSU President is elected annually by the MSU membership as outlined by the procedures in the MSU Constitution and Bylaw 10. The elected candidate will hold office from May 1st to April 30th. The President may carry a course load of not more than three (3) units per academic term. This course load restriction may be waived by a two-thirds majority vote of the SRA.
The President is to serve as the Chief Executive Officer and Chief Spokesperson for the McMaster Students Union and be a voting member of the SRA, the Executive Board, and an ex-officio member of all other MSU committees. As well, the President will chair the Executive Board, Board of Directors and the Presidents’ Council. Furthermore, the President will represent the MSU to the University Administration, Hamilton community as well as local, provincial, and national governments and organizations.
The 2022 MSU Presidential election ended at 5pm on January 27, 2022. The election results can be found here.
Nominations are now closed for the 2021-2022 Presidential Election. Please refer to the information below for the upcoming schedule.
Proclamation: December 1, 2021
Nomination Period: December 1, 2021 – January 14, 2022
All Candidates Meeting: January 14, 2022**
Campaigning Period: January 17, 2022 – January 27, 2022
Polling Dates: January 25, 2022 – January 27, 2022
**Mandatory for all Candidates and Campaign Team Managers
The Student Representative Assembly (SRA), the governing body of the MSU, is composed of 35 undergraduate students elected by their peers, inside each academic faculty. Together, they work to provide the best possible MSU services and departments, represent and address the concerns of undergraduate students, and lobby the University to improve McMaster’s academic quality. The MSU exists to represent students and to help build a better community for the undergraduate community.
NOTICE! Nominations have been extended for the following Academic Divisions!
Humanities (1 seat)
Kinesiology (2 seats)
Nursing (1 seat)
Visit the ‘Important Documents’ link to find the nomination form, rules, and bylaws. Make sure you fill out the nomination form and email it to Elections, and pay your deposit through ‘Pay an Election Fee’ under SRA General Election Deposit before 5pm on Monday, March 14.
Nominations will close at 5pm on Monday, March 14.
All Candidates meeting: Monday, March 14**
Campaigning Period: March 15-22, 2022
Polling: March 22, 2022
For the Elections going to a Vote:
Campaigning Period March 1, 2022 – March 10, 2022
Polling Date(s) March 9, 2022 – March 10, 2022
For Arts & Science and the rest of Engineering:
Campaigning Period: March 8-15, 2022
Polling: March 15, 2022
Mandatory SRA Training for those who have been elected will be Saturday, March 19 and Saturday, March 26 with times TBD
Here are your candidates for the 2022-2023 SRA General Election, with voting taking place March 9 & 10:
Business (Election for 4 seats)
Engineering (Vote of Confidence) – 4 more seats to be confirmed on March 15
Veronica Larrazabal Zea
Health Sciences (Election for 2 seats)
Humanities (Vote of Confidence) – 1 more seat open! Nomination deadline March 14!
Michelle Middaugh Cifuentes
Science (Vote of Confidence)
Social Sciences (Vote of Confidence)
Here are your candidates for the 2022-2023 SRA General Election, with voting taking place March 15:
Arts & Science (Vote of Confidence)
Engineering (Vote of Confidence)
Nominations for the MSU Vice President and Speaker positions are open until April 2, 2022 at 9:00am (EST). To nominate yourself, simply email the MSU Speaker at firstname.lastname@example.org by 10am on April 2, and be prepared to attend the (virtual) Student Representative Assembly (SRA) meetings of April 2 and 3. If you would like any documentation – such as a platform – circulated to Assembly members in advance, please ensure to submit your document(s) to email@example.com by March 29 at noon.
The elections for all four available roles will be held by SRA over a period of two days, April 2 and 3. Any MSU member (an undergraduate student enrolled in 18 or more units) is eligible. Please be advised that while nominations are open until the elections occur, the SRA has adopted parameters to govern how the election will be run. That information is available here.
Together with the MSU President, the Vice President’s Administration, Finance, and Education comprise the MSU Board of Directors (BoD). The BoD has vast responsibilities within the organization and to the undergraduate students of McMaster University. Together, this team of four individuals are employed for a year-long term, governing the daily operations of the McMaster Students Union.
The election process gives each candidate the opportunity to speak to their qualifications and ideas and then Assembly members will have the ability to question the nominees. To learn more about the specific responsibilities of the Vice President (Education), please consult Bylaw 4 – Board of Directors & Speaker.
SRA By-Elections may take place several times throughout the year, if spots on the SRA become available outside of the SRA General Election process. As such, these elections are run as needed to ensure that each caucus is fully filled.
A November By-Election has been called for the following seats:
You can find more information about SRA here
Please reach out to the Chief or Deputy Returning Officers if you’d like more information on how to run.
Proclamation: November 15, 2021
Nomination Period: November 15, 2021 – November 19, 2021
All Candidates Meeting: November 19, 2021*
Campaigning Period: November 22, 2021 – November 25, 2021
Polling Date: November 25, 2021
*This meeting is mandatory.
The MSU Elections Department can hold online elections on behalf on faculty/program societies or student groups, using our Simply Voting platform. If you would like support in hosting and facilitating an election, email the elections department for more information.
Please note: The Elections Department is currently limited over the summer so responses may not be immediate.
Are you interested in running for a position in the MSU but have no clue where to start? Start by following the steps below:
Step One: Nominate Yourself
This is the easiest step. Once the nomination period opens for your election, just download the nomination form respective to the election you are running in from the MSU Elections website and fill out the required information. Once complete, submit it to MSU Elections through email by sending it to firstname.lastname@example.org before the nomination period ends.
Step Two: Read the Rules
Part of your nomination package will be the rules for your election that you (and your campaign team if you have one) have to follow as a candidate. A very important part of these rules is that you cannot campaign before the start of the campaign period. If you break the rules you could be fined so make sure you know them!
Step Two-and-a-Half: Assemble a Campaign Team (if applicable)
This is a half-step because not everyone uses or needs a campaign team. Most often candidates assemble them to help them out during the Presidential Election. This election can involve a lot of effort from the candidate to try to reach all MSU members, so a campaign team can be an invaluable resource. If you wish to assemble one, make sure that you register your campaign team members with the Elections Department, that your team knows the rules just as well as you do, and that no one campaigns before the campaign period!
Step Three: Attend the All-Candidates Meeting
This mandatory meeting happens the evening each nomination period closes and is where you will get information about your election, can meet your fellow candidates, and can ask any questions you have to the Chief and Deputy Returning Officers. (You might even find out that you’ve been acclaimed!)
Step Four: Campaign
There are many ways that you can campaign. The most common methods include posting posters, talking to classes, making a Facebook page, and talking to people around campus. You can also get creative with campaigning, just make sure you’re always following the rules!
Step Five: Get the Results
At the end of polling for an election, the Elections Committee will meet to discuss complaints against all of the candidates and to levy fines if they so decide, before anyone has found out the results. At the conclusion of the fines meeting the Elections Committee will view the results, the MSU will publicize them, and you will be notified of any fines that you have.
Step Five-and-a-Half: Appeal Your Fines
If you wish to fight your fine(s), you can submit an appeal to the Elections Department following the election and then make your case to the Elections Committee at their appeals meeting. If they decide not to accept your appeal, you have one more opportunity to appeal and that is to the Electoral Appeal Board.
Step Six: Relax
Whether or not you are successful, you deserve a break! And keep an eye out for the next MSU election around the corner.
Tips & Insight
Former MSU President, Mary Koziol created a guide on running in MSU elections, focusing on presidentials. This guide includes Mary’s insight as well as insight from other students who have participated in elections. Please click on the link below to view her handy guidebook on Issuu.
Check often, as in addition to the elections of the MSU president and SRA members, many clubs and faculty societies utilize the election services of the MSU to host their own elections.
For detailed instructions including screen walkthroughs, please download the guidebook below: