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McMaster Students Union

New Club Ratification

New Club Applications for the 2022-2023 academic year will open on October 28th, 2021 and close on December 1st, 2021. All the information you need in order to submit a new club application can be found below.

Prospective Clubs MUST Demonstrate: 

  • Uniqueness and distinctiveness from previously established clubs and non-club student organizations.
  • Maintain significant student interest.
  • Produce positive impacts on the McMaster community not otherwise satisfied by an existing club or non-club student organization.

Expandable List

New Club Application Timeline

November-December 2021

  • Brainstorm new club ideas
  • Check for overlap with current clubs here
  • Prepare your application

December 1st, 2021

  • Ratification applications are due via form submission
  • Late applications will not be accepted

January-April 2022

  • Applications will be reviewed by the Clubs Advisory Council (CAC) and submitted to the SRA for formal ratification
  • Your club will hear back with an approval or rejection before end of April 2022

ALL club applications MUST be reviewed by the Clubs Advisory Council before being put forward to the SRA.

For any other inquiries contact MSU Clubs (

Applications for new clubs consists of FOUR sections:

Section 1- Administrative Information

This section allows club executives to indicate basic information about the club, such as: name, category, mission statement, email request, primary contact person, executive information, etc.

This information will be captured in a form which will be made available on this website on October 28th, 2021.

Section 2- Cover Letter

This section allows club executives to explain and outline their club. It is important that the executives address who/what the club is about, its goals/ purposes/intentions, why it is unique, and how it will contribute to the McMaster student community. A template for the cover letter is not provided.

Section 3- Year Plan

This section allows club executives to outline the event programming they wish to enact in the academic year. Please note that the MSU does not expect each club to have its programming 100% ready for next year – we understand any plans are tentative and subject to change – however, it is important that executives have a general idea of the programming they wish to implement.

A template for the Year Plan will be made available on this website on October 28th, 2021.

Section 4- Constitution

The club constitution is the governing document of each ratified club. It generally outlines the responsibilities and duties of each executive position as well as rules and regulations for elections and other club operations. A basic constitution template is provided, but MUST be personalized by club executives to suit the needs of the club. Instructional notes have been posted within the club constitution document.

A template for the Constitution will be made available on this website on October 28th, 2021.