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McMaster Students Union

New Club Ratification

MSU New Club Applications for the 2021-22 academic year have closed. With over 300 clubs, we are unable to make exceptions to our policies and procedures.

The next opportunity to apply for MSU Clubs status will be in November for the 2022-2023 academic year. We encourage you to monitor this website in the fall for further details.

Prospective Clubs MUST Demonstrate: 

  • Uniqueness and distinctiveness from previously established clubs and non-club student organizations.
  • Maintain significant student interest.
  • Produce positive impacts on the McMaster community not otherwise satisfied by an existing club or non-club student organization.

Expandable List

New Club Application Timeline

November-December 2021

  • Brainstorm new club ideas
  • Check for overlap with current clubs here
  • Prepare your application

December 1st, 2021

  • Ratification applications are due via form submission
  • Late applications will not be accepted

January-April 2022

  • Applications will be reviewed by the Clubs Advisory Council (CAC) and submitted to the SRA for formal ratification
  • Your club will hear back with an approval or rejection before end of April 2022

ALL club applications MUST be reviewed by the Clubs Advisory Council before being put forward to the SRA.

For any other inquiries contact MSU Clubs (clubs@msu.mcmaster.ca)

Applications for new clubs consists of FIVE sections:

Section 1- Administrative Information

This section allows club executives to indicate basic information about the club, such as: name, category, mission statement, email request, primary contact person, executive information, etc.

Section 2- Cover Letter

This section allows club executives to explain and outline their club. It is important that the executives address who/what the club is about, its goals/ purposes/intentions, why it is unique, and how it will contribute to the McMaster student community.

Section 3- Year Plan

This section allows club executives to outline the event programming they wish to enact in the academic year. Please note that the MSU does not expect each club to have its programming 100% ready for next year – we understand any plans are tentative and subject to change – however, it is important that executives have a general idea of the programming they wish to implement.

Click HERE to download a copy of the Year Plan.

Section 4- Proposed MSU Clubs Budget

This section allows clubs to financially break down the events submitted in the year plan, such as revenue, expenses, net profit, etc. Clubs can also outline any membership fees they plan to charge, sponsorship or donations, and any additional financial items.

Click HERE to download a copy of the Proposed MSU Clubs Budget.

Section 5- Constitution

The club constitution is the governing document of each and every club. It generally outlines the responsibilities and duties of each executive position as well as rules and regulations for elections and other club operations. A basic constitution template is provided, but MUST be personalized by club executives to suit the needs of the club. Instructional notes have been posted within the club constitution document.

Click HERE to download a copy of the constitution template.