Charity Ball Coordinator (Posting closing September 21st)

Part-Time (Student)
McMaster University Campus
2 weeks

Campus Events: Our sole mission is to provide McMaster students with a variety of quality programming throughout the school year that is both engaging and inclusive. We believe in the student life outside of the classroom, whether on campus or at home, and we are a passionate team that works hard to make sure your entire McMaster experience is a positive one.

Please note this job will close Thursday, September 21st at 11:59pm.


This position is responsible for the management of three subcommittees; fundraising and promotions, set and decorations and volunteer coordination, involving all aspects leading up to the day of the event, scheduling, set up, and take down included. The coordinator position acts as a leader and liaison between Campus Events, the chosen charity and the Charity Ball committee.    

 Major Duties and Responsibilities 

Knowledge, Skills and Abilities

  • Superior organizational skills 
  • An ability to be flexible and work long hours 
  • An ability to execute deadlines while under various pressure situations 
  • An ability to complete assigned tasks 
  • An ability to clearly communicate with all involved parties 
  • Excellent problem-solving skills 
  • Awareness of various campus groups and the McMaster community 
  • Excellent time management 
  • An ability to follow a budget 

Effort & Responsibility

  • Some physical labour required on the day of the event 
  • Responsible for collecting all fundraising monies and depositing in accordance to MSU procedures 

Working Conditions

  • Most work can be performed in a shared office space 
  • On the event date, frequent flashing lights and loud music can be expected

Training and Education

  • On the job training (provided) 
  • Event planning and/or promotion experience is an asset 
  • Experience fundraising or soliciting sponsorships is an asset 


  • Personal computer

Please download the job description to see a full listing of the duties & responsibilities: Campus Events – Charity Ball Coordinator – EB 19-06

We thank all applicants for their interest and effort in applying for the position, and advise that only those candidates selected for interviews will be contacted.

The McMaster Students Union (MSU) is strongly committed to employment equity within its community and to recruiting a diverse staff. The MSU encourages applications from all qualified candidates including women, persons with disabilities, First Nations, Métis and Inuit persons, members of racialized communities and 2SLGBTQIA-identified persons. If you require any form of accommodation throughout the recruitment and selection process, please contact the Human Resources Director by email at Please note that the MSU is an independently incorporated students’ union operating within the McMaster University community; this is not a McMaster University position.

Job Features

Job CategoryOpen
TermOctober 1, 2023 - Approximately early February, 2024
SupervisorDirector of Campus Events
Hours8-10 hours per week

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