Expandable List
2025-2026 Clubs Guidebook
Coming Soon!
2025-2026 Clubs Training
Coming Soon!
Accounting Forms
Purchase Request Form
This form is must be submitted before making a purchase with Club money.
Claim Form
This form is used to claim purchases that have already been made by executive team members. This form encapsulates all expenses, and must be submitted with an Expense Statement Form to reimburse executive team members.
Expense Statement Form
This form must be submitted alongside a completed Claim Form and outlines which executive members need to be reimbursed for specific expenses.
Bridge Financing Application
This form is used to apply for a zero-interest loan from the McMaster Students’ Union to help cover costs for specific events.
Miscellaneous Forms
Film Event Form
This form must be submitted via the Student Groups Event Portal anytime a Club intends to show a film, documentary, and/or any other audio-visual material.
ClubSpace
ClubSpace is located in MUSC Room 215 and is open daily from 7:00 a.m. – 11:00 p.m. With open-concept seating and 10 private meeting rooms, it is the perfect spot for clubs to gather, hold meetings, and more. ClubSpace is available to be used exclusively by MSU Clubs. To reserve a ClubSpace meeting room, visit our Booking Portal and login with your Club’s McMaster email address.
Bridges Event Space
Located on the west side of McMaster University’s campus, just a few steps away from the GO Bus station, adjacent to Wallingford Hall, and beneath the Phoenix Restaurant, it is in the perfect space for MSU Club events. Bridges Event Space prioritizes bookings for MSU Clubs and is a low-cost, on-campus option. To reserve Bridges Event Space, please visit our Booking Page.
Clubs Department Contacts
Clubs Administrator, Rene Hares (She/Her)
Email: clubsadmin@msu.mcmaster.ca
Phone: (905) 525-9140 ext. 24113
Clubs Assistant, Midhaa Ahmed (She/Her)
Email: clubsasst@msu.mcmaster.ca
Clubs Accounting Clerk, Mylene Prior (She/Her)
Email: clubsaccounting@msu.mcmaster.ca
Phone: (905) 525-9140 ext. 22825
General Questions
How do I apply to be a ratified MSU Club?
New club applications open annually from November 1st – December 1st. Visit our New Club Applications page for more information.
How do I join an MSU Club?
MSU Clubs are required to use Bounce to manage membership. Please email the Club you are interested in directly for a link to their Bounce Organization, or to find out more information about their operations. To see what clubs are available and find contact information please visit the Clubs Directory.
Does the Clubs Administrator have office hours?
The Clubs Administrator’s office is located in MUSC Rm 215N (inside ClubSpace). Clubs are welcome to drop-in if the door is open, otherwise please visit the Club Administrator’s Booking Page to schedule an appointment.
How do I access my Club’s locker?
Lockers are available for ratified MSU Clubs, free of charge, on a first-come first-served basis. Locker applications open at the start of the fall semester. If you are interested in reserving a locker after applications close, please email clubsasst@msu.mcmaster.ca with your request to see if an accommodation can be made.
How do I receive mail?
Due to a decline in physical mail, we have removed the ClubSpace mailboxes. The Clubs Administrator will hold mail for clubs and schedule pick-up times as needed. If mail is not picked up in a timely manner, it will be returned to the sender.
ClubSpace Questions
What resources are available in ClubSpace?
ClubSpace has a general open-concept lounge with couches, tables, and chairs making it the perfect spot to study or meet with club members. If you’re looking for more privacy, there are 10 meeting rooms that can be booked on a first-come first-served basis.
When is ClubSpace open?
ClubSpace is open daily from 7:00 a.m. – 11:00 p.m.
How do I book a ClubSpace meeting room?
To book a ClubSpace meeting room, simply scan the QR code located outside the corresponding room or visit our Reservation Portal to fill out the booking form. Reservations are instantly confirmed based on room availability, allowing for on-the-spot bookings. ClubSpace meeting rooms are left unlocked and may be used as drop-in spaces; if someone books the room, please be courteous and leave the space for their booking.
How do I book the ClubSpace boardroom?
To book the ClubSpace boardroom, simply scan the QR code outside the room or visit our Reservation Portal to complete the booking form. Please note that boardroom bookings require review and approval by the Clubs Administrator, so we recommend making reservations at least five days in advance. The boardroom remains locked at all times, with the key stored in a lockbox on the door handle. The lockbox code will be provided to the reservation holder before their scheduled time, and it is regularly updated for security.
How do I book the ClubSpace Centre?
To book the ClubSpace centre, visit our Reservation Portal to complete the booking form. Please note that Clubsapce Centre bookings require review and approval by the Clubs Administrator, so we recommend making reservations at least five days in advance. Since ClubSpace Centre is a public area, we ask Clubs to take extra care to ensure that furniture is not removed, to be aware of noise levels, and to ensure that the area is tidied after their booking.
Who can book a ClubSpace resources?
ClubSpace resources may only be booked and used by ratified MSU Clubs. To access the booking system, Clubs are required to sign in using their Club’s McMaster email.
Are food & beverages allowed in ClubSpace?
Food & beverages are allowed in ClubSpace for individual consumption. Clubs are permitted to offer certain commercial baked goods for pre-sale at the Hub Bake Sale Table and may arrange for those items to be picked up in a ClubSpace meeting room at a later date. Otherwise, external catering and bake sales are not permitted in ClubSpace.