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General Questions
How do I apply to be a ratified MSU Club?
New club applications open annually from November 1st – December 1st. Visit our New Club Applications page for more information.
How do I join an MSU Club?
If you’re interested in joining an MSU Club, you can email the club directly. To see what clubs are available and find contact information please visit the Clubs Directory.
Does the Clubs Administrator have office hours?
The Clubs Administrator’s office is located in Rm 215N (inside ClubSpace). Clubs are welcome to drop-in if the door is open, otherwise please email clubsadmin@msu.mcmaster.ca to schedule an appointment.
How do I access my Club’s locker?
Lockers are available for ratified MSU Clubs, free of charge, on a first-come first-served basis. If you are interested in reserving a locker, please email clubsasst@msu.mcmaster.ca with your request.
How do I receive mail?
Due to a decline in physical mail, we have removed the ClubSpace mailboxes. The Clubs Administrator will hold mail for clubs and schedule pick-up times as needed. If mail is not picked up in a timely manner, it will be returned to the sender.
ClubSpace Questions
What resources are available in ClubSpace?
ClubSpace has a general open-concept lounge with couches, tables, and chairs making it the perfect spot to study or meet with club members. If you’re looking for more privacy, there are 10 meeting rooms that can be booked on a first-come first-served basis.
When is ClubSpace open?
ClubSpace is open daily from 7:00 a.m. – 11:00 p.m.
How do I book a ClubSpace meeting room?
To book a ClubSpace meeting room, simply scan the QR code located outside the corresponding room or visit our reservation portal to fill out the booking form. Reservations are instantly confirmed based on room availability, allowing for on-the-spot bookings. ClubSpace meeting rooms are left unlocked and may be used as drop-in spaces; if someone books the room, please be courteous and leave the space for their booking.
How do I book the ClubSpace boardroom?
To book the ClubSpace boardroom, simply scan the QR code outside the room or visit our reservation portal to complete the booking form. Please note that boardroom bookings require review and approval by the Clubs Administrator, so we recommend making reservations at least five days in advance. The boardroom remains locked at all times, with the key stored in a lockbox on the door handle. The lockbox code will be provided to the reservation holder before their scheduled time, and it is regularly updated for security.
How do I book the ClubSpace Centre?
To book the ClubSpace centre, visit our reservation portal to complete the booking form. Please note that Clubsapce Centre bookings require review and approval by the Clubs Administrator, so we recommend making reservations at least five days in advance. Since ClubSpace Centre is a public area, we ask Clubs to take extra care to ensure that furniture is not removed, to be aware of noise levels, and to ensure that the area is tidied after their booking.
Who can book a ClubSpace resources?
ClubSpace resources may only be booked and used by ratified MSU Clubs. To access the booking system, clubs are required to sign in using their club email.
Are food & beverages allowed in ClubSpace?
Food & beverages are allowed in ClubSpace for individual consumption, and Clubs are welcome to use ClubSpace meeting rooms to facilitate Krispy Kreme or Tim Horton’s fundraiser pick-ups. Otherwise, external catering and bake sales are not permitted in ClubSpace.
Clubs Department Contacts
Clubs Administrator, Rene Hares (She/Her)
Email: clubsadmin@msu.mcmaster.ca
Phone: (905) 525-9140 ext. 24113
Clubs Assistant, Midhaa Ahmed (She/Her)
Email: clubsasst@msu.mcmaster.ca
Clubs Accounting Clerk, Jenna Fierro (She/Her)
Email: clubsaccounting@msu.mcmaster.ca
Phone: (905) 525-9140 ext. 22825
Follow us on Instagram @msuclubs!